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WVRHC Documentation

Continuity Planning and Roles and Responsibilities

Currently, due to the nascent nature of the digital preservation program and the lack of available resources, there are no redundant or backup individuals who can conduct the same work as the Digital Archivist. However, the documentation in this manual supports the operation of the program at a minimal level by other staff on an ad hoc basis.

Regardless, it is helpful to examine the roles and responsibilities of individuals within the larger WVU Libraries and WVRHC groupings to see who is responsible for the various areas that intersect with the work covered within this manual.

  • WVU Libraries Departments
    • Systems Development
      • Responsible for maintaining and customizing software for access to digital collections, archival description, and digital projects in coordination with WVRHC faculty.
    • Systems Infrastructure
      • Responsible for maintaining server infrastructure and configuration, hardware configuration and support, and serving as a liaison between the WVRHC and WVU ITS to ensure compliance and source software.
    • Administration
      • Responsible for outlining the institutional strategy and the larger ecosystem the WVRHC operates within as well as resource allocation to the WVRHC.
  • WVRHC
    • Archives & Manuscripts Unit
      • Head of Archives and Manuscripts
        • Works with the Digital Archivist to plan digital archives workflows and infrastructure related to accessioning, processing, and description.
      • Accessioning Archivist
        • Works with the Digital Archivist to plan and implement digital archives workflows related to accessioning, processing, and description.
      • Staff Processing Assistants (various titles)
        • Executes digital archives workflows related to accessioning, processing, and description.
    • Modern Congressional and Political Papers Collection Unit
      • Congressional and Political Papers Archivist
        • Works with the Digital Archivist to plan digital archives workflows and infrastructure.
      • Library Associate
        • Executes digital archives workflows related to accessioning, processing, and description.
    • Reference and Instruction Unit
      • Instruction and Public Services Coordinator
        • Works with the Digital Archivist to plan digital archives workflows and infrastructure related to access.
      • Reference Supervisor
        • Works with the Digital Archivist to plan and implement digital archives workflows related to access.
      • Reference Staff (various titles)
        • Executes digital archives workflows related to access.
    • Digital Access and Preservation
      • Digital Archivist
        • Plans and implements digital archives and digital preservation workflows and infrastructure. Determines larger program direction and advocates for digital archives and digital preservation within the department and WVU Libraries.
      • Graduate Assistant (20 hrs a week, assists Digital Archivist)
        • Executes digital archives workflows related to metadata creation and other description.
      • Photographs Manager
        • Works with the Digital Archivist to plan and implement digital archives workflows related to digitization.
      • Student Worker (10 hrs a week, assists Photographs Manager)
        • Executes digitization workflows.
    • Administration
      • Responsible for outlining the departmental strategy and the departmental ecosystem the program operates within as well as resource allocation to the program. Serves as an advocate for the program to WVU Administration.